Terms & Conditions

1. Acceptance of Terms

By accessing this website or using any VDO Technologies service, conference portal, registration system, abstract platform, membership portal or event technology service, you agree to follow these Terms & Conditions.

If you do not agree with these terms, you should not use the website or submit information through our platforms.

2. Our Services

VDO Technologies provides professional conference organization support, conference technology, association management, online registration systems, conference websites, abstract and e-poster management, scientific program management, QR check-in, badge printing, delegate communication, onsite services and related support.

3. Event-Specific Rules

Many conference services are delivered on behalf of medical associations, academic institutions, professional societies, universities, healthcare organizations or event committees. Event-specific rules, deadlines, pricing, refund terms, certificate rules, abstract rules and delegate eligibility criteria may be decided by the respective organizer.

Where event-specific terms differ from these general website terms, the event-specific rules published on the relevant conference page or communicated by the organizer may apply.

4. User Responsibilities

Users are responsible for submitting accurate information, maintaining the confidentiality of login credentials, reviewing registration details before payment, following event guidelines and ensuring that all submitted content is lawful, original and appropriate.

Users must not misuse the website, attempt unauthorized access, upload malicious files, disrupt services or submit false, misleading or harmful information.

5. Registrations and Payments

Conference registrations, workshop registrations, membership payments, sponsorship registrations, exhibitor registrations and international delegate payments may be collected through approved payment gateway providers or other authorized payment channels.

A registration may be treated as confirmed only after successful payment confirmation or approval by the authorized event team, depending on the event workflow.

6. Abstracts, E-Posters and Faculty Content

When users submit abstracts, e-posters, presentations, faculty profiles, photographs, bios or other event content, they confirm that they have the necessary rights and permissions to submit such content.

The organizer, scientific committee or authorized event team may review, accept, reject, edit, format, publish or remove submitted content according to event rules.

7. Intellectual Property

Website design, text, layouts, graphics, software workflows, platform screens, event technology modules and other materials created by VDO Technologies are protected by applicable intellectual property rights unless otherwise agreed in writing.

Client-provided logos, photographs, trademarks, scientific content and event branding remain the property of the respective owners.

8. Third-Party Services

Our services may integrate third-party platforms such as payment gateways, email services, WhatsApp providers, hosting services, analytics tools, video platforms or map services. Their use may be subject to their own terms and policies.

9. Website Availability

We make reasonable efforts to keep our websites and portals available. However, temporary downtime may occur due to maintenance, hosting issues, internet disruptions, third-party outages, security updates or circumstances beyond our control.

10. Limitation of Liability

To the maximum extent permitted by applicable law, VDO Technologies shall not be liable for indirect, incidental, consequential or special losses arising from use of the website, third-party services, user-submitted errors, payment gateway issues, internet failures or organizer-level decisions.

11. Governing Law and Jurisdiction

These Terms & Conditions shall be governed by the laws of India. Subject to applicable law, disputes shall be subject to the jurisdiction of competent courts in Telangana, India.

12. Changes to Terms

We may update these Terms & Conditions from time to time. The latest version published on this page will apply to future use of the website and services.

13. Contact

For questions regarding these Terms & Conditions, please contact VDO Technologies using the contact details given below.